A4 Bye Laws

 

A4  BYE-LAWS

 

    Membership

Membership is conferred by Council on the recommendation of the appropriate committee. There are the following categories of membership:

Members

Analysts who complete the training programme of the Association are admitted by Council to membership on the recommendation of the training committee. Analysts who have trained elsewhere and are members of the International Association for Analytical Psychology may apply for membership of AJA through the chair of the professional committee (see Section B for application procedure).

Professional Members

are admitted by Council to professional membership on the recommendation of the professional committee. They must have been members of the Association for a minimum of three years prior to application (see Section B).

Supervisors

are accredited by Council to supervise candidates on the recommendation of the Professional Committee. They must be professional members with a minimum of five years’ post qualification experience prior to application (see Section B).

Overseas Members

Members living and practising wholly overseas are entitled to a reduced membership fee, set by Council, according to whether they vote with AJA, and pay IAAP and/or other organisational fees through AJA.

Retired Members

Members retired from private practice are entitled to a reduced membership fee, as  specified by Council.

Non-practising Members

Members taking time out, or not practising for any reason, are entitled to a reduced membership fee, set by Council, according to whether they pay IAAP and/or other organisational fees through AJA. A member who wishes to take time out is expected to do so responsibly and ethically, to notify the Chair of the Association of their intention and to consider seeking help and/or advice from a mentor when they close their practice and when they reopen it, if applicable.

Candidates

Candidates are admitted to AJA training programmes on the recommendation of the training committee. They are required to attend monthly meetings and similar functions, and are invited to attend the Annual General Meeting, but have no voting rights.

Honorary President 

The Association may at its Annual General Meeting elect one of its members by a three-fourths majority to be honorary president. They may attend all committee meetings without a vote unless they are already a member of that committee.

Management Members

Selected persons whose work and interests in the opinion of Council will further the aims of the Association shall be eligible to be a member of the Association as Management Members. They will not be subject to payment of any subscription, entrance fee or relevant conditions attaching to payment of subscriptions or entrance fees, but will be required to sign a separate register (similar in manner to the Honorary Members who belong to a different classification from members of the Association).

Members shall be elected to Council by the AJA membership at the AGM in accordance with the Articles of Association to include Management Members.

All the elected members of Council are the Charity Trustees of the Association. Charity Trustees are the persons who have the general control and management of the administration of the charitable company. The position of the Charity Trustee is voluntary and unremunerated provided that a Charity Trustee may be remunerated for any Additional Services rendered by the Charity Trustee to the Association in accordance with Charity Law.

 

 2     Structure of the Association

Officers

Chair, Two Vice-Chairs, Honorary Treasurer

These officers are elected at the Annual General Meeting or other General Meeting of the Association by a postal ballot held in accordance with article 50 of the Memorandum and Articles of Association. After a maximum term of office of three years, they cannot stand for re-election for a minimum of one year, unless agreed by an Annual General Meeting. The Chair of the Association is ex-officio a member of Council during their term of office and presides at its meetings.  Both Vice-Chairs support the Chair in carrying out the office. In case of the Chair’s absence or incapacity their function is exercised by the Vice-Chairs. The Chair may also attend committee meetings ex-officio, as a non-voting member with the prior agreement of the committee chair.

Council of Management

The Council of Management acts in accordance with paragraphs 36 – 60 of the Articles of Association. All members of Council are eligible to be Trustees and responsible to the Charity Commission for ensuring the Association fulfils its charitable functions as set out in the Memorandum and Articles of Association.  Council members, except the chair of the ethics committee, are elected at the Annual General Meeting or other General Meeting from the outcome of a postal ballot of members of the Association.

Membership of Council                                                        

Membership of the Council consists of the officers listed above, plus the chairs or representatives from the professional, training and ethics committees, and at least one ordinary member. A candidates’ representative attends but is not eligible to vote. Any member of the Association with more than three years membership may chair a committee, except the ethics committee, where a minimum of five years is required. It is highly desirable a member has served at least one year on the committee of which they are chair, with the exception of the ethics committee, where this is mandatory.

 Terms of Office relating to Council Members

  1. Council members will hold office for a period of three years or for a shorter period as the Association in General Meeting may prescribe, after which they may stand for re-election for a second term of three years.
  2. Members who have held a post on Council for six years would normally be required to stand down for a period of one calendar year before re-election to any Council post.
  3. Committee chairs must stand down every year and put themselves forward for re-election.
  4. External representatives’ posts should be ratified annually by Council.
  5. Former members of Council will be eligible to stand immediately for committee membership after their maximum six year term of office has expired.

General Meetings

These are held and proceed according to paragraphs 14 – 28 of the Articles of Association.

 

3   The Committees

3.1 The Ethics Committee

 Remit: This committee concerns itself with matters of ethics and practice, and with breaches of the Association’s Code of Ethics and Practice. It operates the Association’s Complaints Procedure in respect of a complaint against  a candidate on their work with a training patient and reports and makes recommendations to Council. It may also report to Council on the functioning of the Complaints Procedure. It examines ethical matters when they arise and makes recommendations to Council. This committee is also responsible for revising and updating the Code of Ethics and Practice  and the Complaints Procedure as and when required.

Composition: The committee consists of three or more people of whom at least three, including the chair, are members of the Association having five years seniority, and none of whom are officers of the Association. The personal analyst or supervisor of a member or candidate being complained against or investigated is excluded in respect of any complaint. If a member being complained against is a member of the ethics committee, they must step down whilst an investigation is in progress. The committee may decide to fill the resulting vacancy by appointing a temporary member. This committee may appoint a person from outside the Association to assist in its work.

Terms of Office Members of the committee are elected for a term of three years by the Annual General Meeting or other General Meeting from the outcome of a postal ballot held amongst the members of the Association in accordance with article 50 of the Memorandum and Articles of Association. Members of the committee are eligible for re-election. The chair is elected annually from amongst their members. In the absence of the chair the members of the committee elect a chair from amongst the members present. Voting is by simple majority, the chair in the case of equality of voting having a second or casting vote. A quorum consists of three members.

3.2 The Professional Committee

Remit: This committee concerns itself with professional and confidential affairs concerning members of the Association where these do not constitute ethical matters. The committee maintains professional records of the Association and administers the application processes regarding becoming a supervisor or a professional member. It also administers the application for membership of the Association from IAAP analysts trained in other organisations.

Composition: The committee consists of at least three members including the chair, at least one of whom is a supervisor and one a professional member. The committee is permitted to delegate specific tasks to task groups, whereby it retains overall responsibility and answerability.

Terms of Office: The chair of the committee is elected at the Annual General Meeting for three years, or such other term to be determined by Council at the time of election, and may stand for re-election. In the absence of the chair the members of the committee elect a chair from amongst the members present; when there is no elected chair the members of the committee appoint one on a rotating basis. Members of the committee are appointed by the Council after the Annual General Meeting for three years or such other term to be determined by Council at the time of appointment. They may be re-appointed for an additional term of office. With the prior consent of Council, the chair of the committee may co-opt no more than three other suitably qualified members to the committee. Voting is by simple majority, the chair in the case of equality of voting having a second or casting vote. A quorum consists of three members.

3.3 The Training Committee

 Remit: This committee plans, administers and processes the training.

Composition:  The committee consists of at least five members.

Terms of Office: The chair of the committee is elected at the Annual General Meeting for three years, or such other term to be determined by Council at the time of election, and may stand for re-election.  In the absence of the chair the members of the committee elect a chair from amongst the members present; when there is no elected chair the members of the committee may appoint a chair on a rotating basis. Members of the committee are appointed by the Council after the Annual General Meeting for three years or such other term to be determined by Council at the time of appointment. They may be re-appointed for an additional term of office. With the prior consent of Council, the chair of the committee may co-opt no more than three other suitably qualified members to the committee. Voting is by simple majority, the chair in case of equality of voting, having a second or casting vote.  A quorum consists of three members.

 3.4 Ad Hoc Committees

 These committees and their chairs are elected by Council at the request of the Chair of the Association. The Council provides an ad hoc committee with its remit and terms of reference. In the absence of a chair the members of the committee may elect a chair from amongst the members present. Voting shall be by simple majority, the chair in case of equality of voting having a second or casting vote. A quorum consists of a majority of those eligible to vote.

 

4   Membership of Committees

4.1 Members of AJA may not be members of more than two standing committees.

4.2 Chairs of the committees/posts of office on Council: a member may chair only one standing committee, or hold only one post of office (eg. Vice-Chair, ), but would be eligible to chair an Ad Hoc committee.

4.3 The Chair of the Association and the chair of the ethics committee may not be members of any other committee. This constraint does not apply to other members of Council.

 

5   Reports of Committee Meetings

Reports of all committee meetings should be submitted to Council, with the omission of confidential or sensitive material having been authorised in advance by the Chair of Council.

 

6   The reduced fee scheme

The reduced fee scheme enables people of limited means to have analysis where this is assessed to be an appropriate form of treatment. As part of the Association’s charitable aims, members may be able to offer analysis at a cost lower than their usual fee to those who otherwise would not be able to afford full fee analysis. Members may participate in the reduced fee scheme if they chose. The Association does not provide candidates with training patients. This is the responsibility of the individual candidate.

 

7   Voting

Voting in all elections in General Meetings, Council meetings or any other meeting may be by ballot subject to the agreement of a majority of those present at the meeting in question.

8   Changes to the Bye-Laws

Changes to the bye-laws can be made only by a General Meeting of the Association with a quorum of at least half the UK membership and a three-fourths majority of those present.

 

 

 

 July 2017

 

 

 

 

 

 

 

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