These guidelines are for members, candidates and clinical executors. Please read them in conjunction with the Code of Ethics and Practice. It is a professional requirement that members of AJA and candidates in training, appoint two clinical executors whose names and addresses are held by the AJA office, The Chair and Vice Chair of AJA, and the members of the professional committee. Only the clinical executors have immediate access to a full and up to date list of your patients and supervisees.


1.Guidelines regarding the appointment of a Clinical Executor

 Your clinical executors are individuals who know about, and are sensitive to, the analytic process and who you would trust to manage your clinical affairs should you be unable to work. The executors know who each other are.

It is not advisable to appoint your spouse or partner as a clinical executor.

Where a clinical executor is also a member of AJA, please take precautions to ensure that the confidentiality of files relating to colleagues, for example former candidates in a training analysis is not compromised.

 We ask you to make sure that the details including the address, email and telephone   number of your clinical executors and the AJA office are available to your partner, spouse, next of kin, or a nominated person so that clinical executors can be contacted should you be incapacitated by illness, accident, or in the event of your death.

 You are asked to include the names and addresses of your clinical executors in your  annual CPD which is submitted to the professional committee and a copy of which is on file at the AJA office.


2.Role of the Clinical Executor

 Clinical executors are responsible to the Council of the Association for establishing proper contact with your patients and supervisees in the event of death, or suspension of work due to illness or accident.

In the event of your death the executors may discuss options available to your patients and supervisees, and, if required, provide names of appropriate analysts or supervisors. Candidates will be directed to the training committee for help in finding a new analyst or supervisor.

In the event of circumstances with an uncertain outcome, such as sudden incapacitating illness or accident, the executors are responsible for informing analysands and supervisees to ascertain whether ‘holding’ sessions may be necessary during the period of recuperation, or, if absence is prolonged, the executors may discuss alternative arrangements for the practice.


3.Useful procedures to keep in mind and keep your executors informed about:

 providing a list of patients and supervisees with contact details and indicating those patients, candidates or supervisees being seen on behalf of another training institution.  It may be helpful to include contact information of such organisations;

arrangements for letting your executors know where your appointments diary is located and their having access to it, as well as periodically sending a timetable of days and times of appointments which will help executors to prioritise their contacts;

how the clinical executors inform your patients and supervisees and what sort of  assistance they might offer if this is required; 

your executers would need to have access to your consulting room, your files, and any clinical information you might keep on your computer;

your clinical executors are responsible for destroying all notes, files and other written clinical material belonging to you in accordance with your instructions;

We suggest you write a professional will specific to your personal requirements and which could include:

  • how you may want your executors to inform ex-patients or supervisees about your situation and any arrangements you may wish to make regarding their  attendance at your funeral;
  • you may wish to provide a fund for expenses incurred by the executers in dealing with closing your practice.


      If you need clarification or guidance on these matters please contact the professional committee

December 2017